New England Estuarine Research Society



Call for Abstracts

Abstract submissions are invited on any subject related to estuaries or coastal environments. Reports of work in progress as well as work in advanced stages and reviews of relevant topics are encouraged. 

Abstracts must be submitted online using the Abstract Submission form found on the Events tab at this site. A link to the form is available in this page.

All presenters must be or become a NEERS member. Information on becoming a member is included on the pre-registration form and on the Membership page.

Links to Forms

  • The abstract submission form and registration form are not available at this time.

See below for (1) how to prepare your abstract,  (2) presentation guidelines, (3) poster guidelines.

Presentation Options

Standard Oral - Regale us with an oral presentation of your work. These talks will be limited to 12 minutes with an additional 3 minutes for discussion. 

Short Form - This fast-paced presentation style is a chance for speakers to really focus on their main message. Each speaker has 5 minutes with additional time for questions. The format is up to you. Short Form sessions provide an opportunity to share information that might not fit into a standard oral or poster session -- the more concise speaking slots lend themselves to a more conversational and storytelling presentation style. 

Poster - Poster presentations are a great way to get up close and personal with your audience. Poster presentations will be displayed throughout the meeting and dedicated time for poster viewing is built into the schedule. 

Prizes

Students will compete for the Ketchum and Rankin Prizes for oral presentations or the Dean and Warren Prizes for posters (prize information). Students are automatically entered into the prize competition. Students who have won an award are ineligible to win that award again, though may still compete for a different award.

All poster presenters (students and non-students) will compete for the 3-3 Award, which includes a cash award of $33 (judged by students). The "3-3 Rule" generally states that the main point of the poster can be understood by a viewer from 3 feet away, in 3 minutes. This award was conceived to encourage scientists to convey information more clearly to other scientists and the public. Please see the Poster Guidelines section below for more information. Many thanks to the folks at SEERS for the idea and judging form.

All attendees may compete in the Poster Trivia Contest; the winner's prize is a one-year $20 membership in NEERS. Details will be provided at the poster session. Meeting attendees answer a series of trivia questions based on the poster presentations. A winner is chosen by lottery from complete and correct submissions.

Instructions for Preparing Abstracts

Please select your first, second, and third choice for presentation format. Although we will try very hard to accommodate everyone's first choice, selecting multiple options increases the likelihood of securing a spot in the program. 

A confirmation page will be emailed to you upon successful submission of your abstract to the NEERS website. If you do not receive this confirmation email, please resubmit your abstract. Contact the Webmaster with recurring problems. Following the deadline for submitting abstracts, all submissions will be confirmed by the program chair and the lead author will be notified of his/her scheduled time. Contact one of the Program Chairs with questions.

    1. Abstracts are to be submitted electronically. If you are having problems with the submission form, contact the Webmaster.
    2. All abstracts have a 1050-character limit (about 150 words). The character limit includes spaces, and applies to the body of the abstract only; the authors and title are excluded from the character limit. Web page submissions are constrained automatically to the allotted amount of text, you will be prompted if your abstract exceed 1050 characters. You may determine your character count with your word processing program.
    3. Author/Address field. Author names have last names spelled out and initials for first (and middle if appropriate) names.  If there are multiple authors, list all authors first followed by all addresses in the Sample Abstract format, and place an asterisk following the last name of the presenter. If authors are from different institutions, use numbers in parentheses to associate individuals with the correct address (no numbers are necessary if all authors are from the same institution). Addresses should include the institution, town, and state -- no streets, no zip codes. Separate addresses with semicolons.
    4. The presentation title must be in capital letters.
    5. Special characters. Do not use your Word Processing program for special fonts such as underlining, italics, superscripts, or subscripts, as these font codes will not be transmitted correctly via the web form. Rather, use the following codes for special fonts. For example, for the genus Zostera to appear in italics it should be surrounded by the "start italics" and "end italics" codes as follows: <i>Zostera</i>
Codes  Font Type or Symbol
<i></i> italics
<u></u>underline 
<sup></sup> superscript
<sub></sub> subscript
&deltaδ
&muμ
&alphaα
&DeltaΔ
&reg®

Note that these special codes are counted towards the total number of characters in your abstract.

*** SAMPLE ABSTRACT FORMAT***

Cadillac*, M. T.(1) and I. M. A. Hiker (2).

(1) Department of Environmental Sociology and Outdoor Recreation, Coastal College, State-of-Mind, ME; (2) Department of Trail Maintenance, For Est College, Awesomeville, ME.

A SYSTEMATIC SAMPLING OF THE ALLURE OF ACADIA NATIONAL PARK

Acadia National Park boasts many dazzling spectacles, including the pounding surf of Thunder Hole, stunning views of Somes Sound and Frenchman Bay, and the first glimpse of sunrise in the US. Evidence suggests, however, that the park’s true charm lies in its quiet beauty. We hiked ten trails from sea level to mountain summit, paddled eight 5-km stretches of island shoreline, and biked along 100 km of carriage roads, recording observations at regular intervals. Results confirm the importance of cumulative, small pleasures to the park’s allure, such as sights of cliffs tumbling into the sea, islands emerging from the fog, pristine marshes, 300+ species of birds including breeding peregrine falcons, dense <i>Ruppia</i> and eelgrass beds, and diverse woodlands. We conclude that excursions off the loop road will enhance visitor experiences.

Presentation Guidelines

The conference computer (PC) will use PowerPoint. Please be sure to check your presentation for compatibility with Power Point.

We will load all PowerPoint presentations onto a laptop with the Windows operating system well before each session. Please bring your PowerPoint presentation on a USB thumb drive to the projection desk at the NEERS meeting. We will load your presentations the evening before your talk. Please make sure your file can be read by another computer before you hand it in. Speakers should not plan to use their own computers for their presentations.

For presentations that include graphics or media other than standard PowerPoint slides (e.g., complicated animations or embedded video clips), authors should plan to review their presentation at the meeting well in advance of their presentation time. Please have a back-up in mind, should the animations or video not work correctly - our "AV techs" are volunteers and will not be able to assist you in troubleshooting.

Poster Guidelines

Presenters are expected to be present during the dedicated poster viewing sessions. Posters may be mounted beginning Thursday evening. All posters will remain on display through Saturday morning.

In designing your poster, keep content simple and provide a clear message in text that is large enough to read from a distance. Further details can be provided in discussions with attendees or via a handout that also includes your contact information. Good resources for preparing posters can be found at: http://www.ncsu.edu/project/posters/

NEERS will have available our foam-core mounting boards, pushpins, and tape to display posters. The maximum poster dimensions are 36" x 48". For those of you who prefer conversational discussion of your work, this may be the most appropriate presentation style.  If you have special needs (a power outlet, etc.) contact the meeting organizers listed at the bottom of the Meeting Overview page.

All posters will be eligible for the 3-3 Award, which includes a $33 cash prize (judged by the students). The "3-3 Rule" generally states that the main point of the poster can be understood by a viewer from 3 feet away, in 3 minutes. This award was conceived to encourage scientists to convey their information clearly to the public. The award is not meant to trivialize presentations into just "pretty" formats without serious content. Rather, the award is sincerely intended to urge presentation of data and information in a simple, understandable format – a "story" – without large blocks of text. The intent is for the presenter to think like the viewer – is the story clearly presented with only its essential elements? "Viewer" includes not only fellow scientists in your field – rather, the entire NEERS audience, from physiologist to geologist, and perhaps, ultimately, the general public. Streamlining makes the storyline easy to understand. This understanding facilitates interaction. (Many thanks to the folks at SEERS who provided the original 3-3 idea and the judging form.) Two additional resources to help get you thinking are provided below...

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